Policy on Gifts
In general, a complimentary
copy of an individual book or series of books is solicited only when it
is (1) A publication known to be free, or (2) A publication believed to
be available without charge.
Complimentary subscriptions
for periodicals are requested only through the Periodicals Department and
should be directed to the Head of the Periodicals Department for processing.
The Periodicals Department is responsible for acknowledgement, checking-in,
and claiming.
Solicitation of major
gifts (Value: $1,000 or more) is handled by the Director of University
Development and the Dean of Libraries (or designate), with the help of
various other University officers.
In all instances the
ultimate decision to accept or reject gift rests with the Libraries faculty,
and, except as authority has been specifically delegated, no commitments
should be made without consultation. All Librarians are encouraged
when approached by a potential donor to pursue such a contact; however,
if a gift is accepted, the donor's signature should be secured on a copy
of the Gift Policy to show the donor's awareness of same.
Evaluations or appraisals
will not be given by University Libraries personnel to any donor for any
gift. An assessment of the value of the gift will be provided to
the U of M Foundation Office and the University Development Office on the
appropriate line of their "Receipt of Private Gift(s)" form. This
assessment will be based upon the established 25 cents per volume and 5
cents per issue valuations. The use of the information is the responsibility
of the U of M Foundation Office and University Development.
Gifts that are assessed
at $200 or more require, by University policy, a third party appraisal
prior to acceptance of the gift by the Libraries. (Should such an
occasion arise the Asst. Dean is to be consulted.)
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