Acquisitions Department

GIFTS STATISTICS PROCEDURES

Statistics & records (kept by Gifts and Out-of-Print Assistant):

1. Gifts received - reported monthly to Department Head by both numbers of titles and numbers of volumes
1. Count gift collections as received;
2. Count at the end of the month all miscellaneous receipts;
3. Add collections and miscellaneous and report on form by the following categories:
1. Books
2. Musical scores
3. Recordings
4. Audio-visual material
5. Microforms
6. Maps
7. Miscellaneous
8. Totals
2. Log of significant gifts - reported annually to Department Head Lists those donors who have contributed items of significant size and value; the following data is required:
1. Date received - when more than one donation was made during the year, list only the first one and give statistics for cumulative donations;
2. Name and address of donor;
3. Numbers of titles and volumes donated;
4. Numbers of titles and volumes retained, if known;
5. General description - word or phrase
6. Gift acknowledged in some manner, yes or no - generally by a letter of appreciation
3. Annual statistical compilation - reported one week after end of fiscal year to Department Head both by numbers of titles and numbers of volumes:
1. Total number of titles and volumes received;
2. Total number of titles and volumes retained;
3. Percentage of titles and volumes retained;
4. Number of volumes boxed for appropriate disposition.
4. Sequential list of log numbers - containing the following:
1. Log number
2. Date Assigned
3. Name of donor

Send questions/comments/suggestions to Foster Bunday Acquisitions Department | The University of Memphis | University Libraries 126 Ned R. McWherter Library | Memphis, TN 38152-3250 Phone: (901) 678-2203 | Fax: (901) 678-8218