Acquisitions Department

Retention of Acquisitions Documents Business documents of the Acquisitions Department will be retained on the following schedule (storage space permitting):   Category Retention  Time Responsibility  for Disposal Paid invoices (by vendor) as long as space permits Dept. Head Closed correspondence on standing orders as long as space permits Library Assistant I Closed correspondence on firm orders 2 years Library Assistant I Purchase orders (list by P.O. #) 5 years Library Assistant III Purchase orders (by vendors) 5 years Library Assistant III Ads for completed firm orders 1-1/2 years Clerical Assistant Duplicate invoices (by vendor) 5 years Clerical Assistant

Send questions/comments/suggestions to Foster Bunday Acquisitions Department | The University of Memphis | University Libraries 126 Ned R. McWherter Library | Memphis, TN 38152-3250 Phone: (901) 678-2203 | Fax: (901) 678-8218