Using RefWorks

All APA output styles have been revised in RefWorks to reflect the newe APA requirements regarding electronic references. New on Page: OvidSP, NewsBank, Points of View (EBSCOHost), Tennessee Newspapers; Philosopher's Index (revised) RefWorks News Tips by Vendor/Database If you have to import a file, it is important for you to know the name of the vendor providing the database, not just the name of the database. Import filters, the codes that allow RefWorks to interpret incoming data, are first sorted by vendor name. To assist you, our export/import tips are also arranged by vendor name (in Bold) and cross-referenced with the names of specific databases. You can now cloose "University of Memphis" as a generic import filter and choose database names from a shorter customized list of resources--specific to the UofM. If you are comfortable with the method described in the paragraph above, you can continue to use it. If you travel and use databases at other libraries, you will have to use the combined vendor-and-database filters. Top of List A B C D E F G H I J K L M N O P Q R S T U V W X Y Z A ABI:Info: SEE PROQUEST Agricola Although Agricola indicates that it has an export function, it does not work with Refworks. Agricultural and Environmental Biotechnology Abstracts: SEE CSA-Cambridge Scientific Abstracts Algology, Mycology and Protozoology Abstracts: SEE CSA-Cambridge Scientific Abstracts AltPressIndex: SEE OCLC FirstSearch Animal Behavior Abstracts: SEE CSA-Cambridge Scientific Abstracts APS (American Physical Society) Journals--SEE ALSO: PROLA Be aware: you can only import one reference at a time from APS/PROLA journals. Click on the title of the article from the Table of Contents list to open the abstract record. Then, under "export citation," click on BibTex. Save the generated page as a .txt file. Go to RefWorks. For your import filter, select BibTex; for the database, select ACM. Art Full Text: SEE H.W. Wilson ArticleFirst: SEE OCLC FirstSearch Arts & Humanities Citation Index: SEE ISI (Institute for Scientific Information) ASCE Research Library Select references you want to download, then from the Article Options drop-down box, select "download citations in BibTeX." Click GO. Save the file, adding a .txt extension to the name. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: BibTeX, and the database filter: Multiple databases. NOTE: while there is a download to RefWorks option, it does not seem to work. BibTeX does, however, and can be used as an alternative, when available. ASFA Biological Sciences and Living Resources Abstracts: SEE CSA-Cambridge Scientific Abstracts ASFA Aquaculture Abstracts: SEE CSA-Cambridge Scientific Abstracts ASFA Marine Biotechnology Abstracts: SEE CSA-Cambridge Scientific Abstracts Back to Top B Bacteriology Abstracts: SEE CSA-Cambridge Scientific Abstracts BasicBIOSIS: SEE OCLC FirstSearch BHA--Bibliography of the History of Art: SEE CSA-Cambridge Scientific Abstracts BiblioLine (NISC) Includes: RIPM, RISM, IPM If you use IE6+, you must modify your security settings before you try to export a file to Refworks. Go to Tools/Internet Options and choose the Security Tab. Choose "Custom Level," and scroll down to the Downloads section. Choose ENABLE under "automatic prompting for file downloads." On your own or your office computer, this setting will be permanent. If you forget to change the settings beforehand, and you get to the point where you receive an error message, shut down the browser. Having the error message in the browser's memory blocks your ability to change the settings. Also, be sure to turn off your pop-up blocker or to always allow pop-ups from the Biblioline (NISC) databases. Conduct your search and select items. Click the "Output" tab and choose "export to database." Then choose Refworks from the list of bibliographic citation managers. BibTeX files BibTeX is another form of bibliographic software coding that is commonly used in technical fields. If you are using a database that does not export to RefWorks or does not create tagged files, see if BibTeX is an option. If it is, allow the database to create a BibTeX file for you, then save it with a .txt extension. Import it into RefWorks, using BibTeX as the filter. If a specific database is not listed, choose "multiple databases." You may also be able to convert existing Word or HTML bibliographies into BibTex for import into RefWorks, though this is not guaranteed. If you want to try, go to Using RefWorks: Importing Pre-Existing Bibliographies into RefWorks for suggestions. Biodigest: SEE OCLC FirstSearch Bioengineering Abstracts: SEE CSA-Cambridge Scientific Abstracts Books There are many ways to retrieve citation information about books for your RefWorks database. Some library's online card catalogs work with RefWorks. However, our TomCat Catalog has only limited functionalitiy so we do not recommend it. As alternatives you could use BooksinPrint or WorldCat (both are OCLC FirstSearch databases)to create files for import, OR you could use RefWorks own Search funtions. To use RefWorks to search other catalogs, log in and go to the Search drop-down list; choose "Online Catalog or Database." Select the institution and input your search tems. Data will automatically load into RefWorks. TIPS: You may want to increase the default; it is possible to automatically load up to 1000 items but if you make no changes, only the first 50 will be loaded. BE AWARE: As many libraries have more than one copy (or version) of a work, you will retrieve duplicates using this method. TO remove duplicates, use RefWorks "View" drop-down, choosing Duplicates (Close Match), to see near matches. You can then delete anything you do not want to keep. BooksInPrint: SEE OCLC FirstSearch BusDateline: SEE OCLC FirstSearch BusIndustry: SEE OCLC FirstSearch Business Source Premiere: SEE EBSCOHost Back to Top C Calcium and Calcified Tissue Abstracts: SEE CSA-Cambridge Scientific Abstracts CAPlus: SEE SciFinder Scholar CAS-Chemical Abstracts: SEE SciFinder Scholar CAS SciFinder: SEE SciFinder Scholar Chemoreception Abstracts: SEE CSA-Cambridge Scientific Abstracts CINAHL: SEE EBSCOhost CSA Neurosciences Abstracts: SEE CSA-Cambridge Scientific Abstracts CSA-Cambridge Scientific Abstracts Databases include the Biological Sciences subfiles (ASFA 1:Biological Sciences and Living Resources, ASFA Aquaculture Abstracts, ASFA Marine Biotechnology Abstracts, Agricultural and Environmental Biotechnology Abstracts, Algology Mycology and Protozoology Abstracts, Animal Behavior Abstracts, Bacteriology Abstracts, BioEngineering Abstracts, CSA Neurosciences Abstracts, Calcium and Calcified Tissue Abstracts, Chemoreception Abstracts, Ecology Abstracts, Entomology Abstracts, Genetics Abstracts, Health and Safety Science Abstracts, Human Genome Abstracts, Immunology Abstracts, Industrial and Applied Microbiology Abstracts, Medical and Pharmaceutical Biotechnology Abstracts, Nucleic Acids Abstracts, Oncogenes and Growth Factor Abstracts, Toxicology Abstracts, Virology and AIDS Abstracts. Other databases include: PsycInfo, PscyArticles, and LLBA. There should be few problems with the CSA databases as CSA owns RefWorks. Conduct a search, select your references, and click the red RefWorks icon at the top of the results list. This takes you to the export page. You can export up to 500 items at a time. Click on "Export to RefWorks." On occasion, the CSA direct export has not worked. If this happens, search for and select your items, then check "Save/Print/Email." From the first drop-down, choose Short, Full, or Custom format: this determines which fields you will be importing. Then select "Text" as the document format, and click the "Save" button. (Ignore the option for choosing APA, MLA, and other styles; these are inapplicable here.) On clicking save, if you have chosen the Custom option, you will be giving the opportunity to select fields, such as author, title, subject headings, etc. Make your selections, and click "Submit." CSA generates a tagged, text file that can be imported into RefWorks. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: CSA. Specify the name of the database you are importing from--or Biological Sciences, if you searched all the CSA databases simultaneously. (You could also choose the generic University of Memphis as import filter, and then choose Biological Sciences, PsycInfo, or PsycArticles from the list.) ClasePeriodica: SEE OCLC FirstSearch Communication and Mass Media Complete: SEE EBSCOHost Computer Database: See Gale InfoTrac Web ConsumerIndex: SEE OCLC FirstSearch CQ Researcher While you can export bibliographic data from CQ Researcher, you can only export one bibliographic record at a time. Open the article you are interested in. At the top of the article, click "CITE NOW." A pop-up box appears with a sample citation in APA, MLA, Chicago, or Blue Book style. You may have to enlarge the pop-up box to see the export drop-down list. Choose Refworks to export the bibliographic record. Current Contents Connect: SEE ISI (Institute for Scientific Information) CWI-Contemporary Women's Issues: SEE OCLC FirstSearch Back to Top D Dissertation Abstracts: SEE OCLC FirstSearch Back to Top E EBSCOHost Databases include Business Source Premiere, Regional Business News, CINAHL, Nursing and Allied Health Collection, Communication and Mass Media Complete, Points of View. > Select items by adding them to the folder. When you have made all your selections, go to the folder and choose "save to disk." On the save screen, select the tab that reads "Bibliographic Citation Manager." BEWARE: unless you deselect the option to clear the folder, EBSCO will automatically delete every item in the folder (or marked list) after to attempt to process them either by printing, emailing, saving, or direct exporting. Because of the fragile nature of the direct export option, deselect clear. (These commands are all on the same screen as the Direct Export button.) Then choose "Direct Export to RefWorks" and click "SAVE." If the direct export does not work, choose "Citations in a format that can be uploaded to bibliographic management software." Save that file as a .txt; you will have to change the file format from .html to .txt. If you just click save, the file will be saved as a web page. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: EBSCOHost. Specify the name of the database you are importing from. NOTE: Use the EBSCOHost database Business Source Premier for importing from the database, Communication and Mass Media Complete. NOTE: Use the EBSCOHost database CINAHL for importing from the database, Nursing and Allied Health Collection. Ecology Abstracts: SEE CSA-Cambridge Scientific Abstracts EconLit: SEE OCLC FirstSearch Education Full Text: SEE H.W. Wilson Energy Citations Database The Energy Citations Database does not provide a method of saving citation data. You must enter these manually. Emerald Databases include: Emerald Insight The selecting and saving process at Emerald is unusually complicated. Search Emerald and select references. After making your selections, click "add to my list." Click "OK." Then go click on "Marked list" to go to the list of your selections, and click "Select All." Choose the option, "Download ASCII," and save the file generated as text, with a .txt extension. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: Emerald. The database then defaults to Emerald. (You could also choose the generic University of Memphis as import filter, and then choose Emerald from the list.) Entomology Abstracts: SEE CSA-Cambridge Scientific Abstracts ERIC: SEE OCLC FirstSearch Be aware that there are 2 versions of ERIC. You must choose the filter corresponding to the version of ERIC that you use. ERIC--Educational Resources Information Center (Open Access) Be aware that there are 2 versions of ERIC. You must choose the filter corresponding to the version of ERIC that you use. There is no direct export in the open access version of ERIC, but you can save a file for importing in to RefWorks. From your results list, select items by clicking "Add." When you are done, click "View Clipboard" to review your selections. Once in the Clipboard, you have to again select items on the Clipboard before you can do anything with them. Then click "Export Records." Choose the citation manager file and save it as citation.ris. Go to RefWorks. From the References drop-down list, choose "Import." The import filter should be "Education Resources Information Center." The database is also "ERIC." (You could also choose the generic University of Memphis as import filter, and then choose ERIC(Educational Resources Information Center) from the list. Do not choose the OCLC version if you are using the open access version of ERIC.) Expanded Academic: See Gale InfoTrac Web Back to Top G Gale InfoTrac Web Databases include Infotrac OneFile, InfoTrac PowerSearch, Computer Database, Expanded Academic, General Reference Center Gold, General Business File, Health Reference Center Academic, Military & Intelligence Database, Professional Collection, Religion & Philosophy Database. Select items by checking them off the results list. When you have made all your selections, select "Marked Records" from the top of the list. The Gale Infotrac databases have a download option, but it is currently inactive. However, you can still export references to yourself by using the email option. Click the email icon and choose the following options: email format--plain text, send marked items as--citation, format--plain text with bibliographic tags. Input your email address, and click "Send." Then when the email arrives, save it as a .txt file. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: Gale InfoTrac Web. You can then choose either "Gale InfoTrac" or "multiple databases" as your database style. (You could also choose the generic University of Memphis as import filter, and then choose InfoTrac PowerSearch from the list.) General Business File: See Gale InfoTrac Web General Science Full Text: SEE H.W. Wilson Genetics Abstracts: SEE CSA-Cambridge Scientific Abstracts GEOBase: SEE OCLC FirstSearch GeoRefs: SEE OCLC FirstSearch Expanded Academic: See Gale InfoTrac Web GOOGLE Scholar You can set preferences in Google Scholar to allow direct export of records to RefWorks. On the main search page, select "Scholar Preferences." Scroll down the page, until you see "Bibliography Manager." Press the radio button, "Show links to import citations to." From the drop down, choose RefWorks. Save your preferences, and you will be sent back to the main search page. Now, however, when you search, you will see "import into RefWorks" links below every hit on the hitlist. Clicking on one of these automatically transfers the bibliographic data to Refworks. There is no way to import en masse, but the single click entry makes this unnecessary. You do not have to worry about filters. Back to Top H Health and Safety Science Abstracts: SEE CSA-Cambridge Scientific Abstracts Health Reference Center Academic: See Gale InfoTrac Web Highwire Press(free journals) After searching the Highwire collection, select the items you wish to add to RefWorks. Then press the icon "Get all Checked Abstracts." This opens a new page with the various citation managers listed; click on RefWorks. If working properly, a RefWorks login page will appear. Login, and the references will be loaded into your database. Human Genome Abstracts: SEE CSA-Cambridge Scientific Abstracts Humanities Full Text: SEE H.W. Wilson H.W. Wilson Databases include Art Full Text, Applied Science & Technology Full Text, Education Full Text General Science Full Text, Humanities Full Text, Library Literature & Information Science Full Text, Index to Legal Periodicals Full Text, OmniFile, Readers Guide Full Text, Social Science Full Text, Wilson Business Full Text, Wilson OmniFile Mega. Select items by checking them off the results list. When you have made all your selections, go to the sidebar and click "Exporting/Citing." On the screen that opens, select "Export to RefWorks." Confirm that you want to export your selections. (In Wilson databases, you can also export the results list as a set so long as it is no longer than 100 items.) Choose the "Refworks Direct Export Tool." Click "Export." If the Direct Export does not work, you will need to save the file. You can do this from the Save options, or the same options are available under "Exporting/Citing." Choose the format, "For exporting to Bibliographic Software" from the drop-down. Click "Save." The file will open in a new window. Save that file as a .txt; .txt will be the default in the save box. You may want to change the name of the file to something intelligible. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: H.W. Wilson. You do not have to specify the specific database. (You could also choose the generic University of Memphis as import filter, and then choose OmniFile from the list.) Back to Top I IDEAS: SEE RePec: Research Papers in Economics IEEE Explore IEEE does not have a direct export option; you can create files for importing, however. Conduct search, then select items by checking them off the results list. When you have made all your selections, click "View selected items." When the selected items are displayed, look on the left hand side of the screen for the "Download Citations" box. Choose citation or citation/abstract from the drop-down, then choose the "RefWorks" option. Click Download. Save the file. You may also want to change the name of the file altogether to something less like gibberish. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: RIS format. As the database, choose IEEE/IEE Electronic Library (IEL). (You could also choose the generic University of Memphis as import filter, and then choose IEEE from the list.) Immunology Abstracts: SEE CSA-Cambridge Scientific Abstracts Industrial and Applied Microbiology Abstracts: SEE CSA-Cambridge Scientific Abstracts Infotrac OneFile: See Gale InfoTrac Web Infotrac PowerSearch: See Gale InfoTrac Web Ingenta There are two sections of Ingenta that must be searched separately--the Ingenta online articles (retrieved using "search electronic content" and Uncover Plus (retrieved using "search fax/Ariel content"). Both work in the same way. Conduct your search in the relevant section and check items. Then click "Update Marked List." Click "Export Options" in the right hand side-bar, and select the plain text option. Ingenta creates a tagged file with your references for you to save. Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "Ingenta;" you will have the option of choosing "Online Articles" or "Uncover" for your database. (You could also choose the generic University of Memphis as import filter, and then choose Ingenta or Uncover from the list.) IPM: SEE BiblioLine ISI (Institute for Scientific Information Includes: Web of Knowledge, the three Web of Science Citation Indexes (Arts & Humanities, Social Sciences, Sciences), Current Contents Connect. IMPORTANT: If you use IE6+, you must modify your security settings before you try to create or save a file for Refworks. To do this, go to Tools/Internet Options on the IE toolbar and choose the Security Tab. Choose "Custom Level," and scroll down to the Downloads section. Choose ENABLE under "automatic prompting for file downloads." On your own or your office computer, this setting will be permanent. If you forget to change the settings beforehand, and you get to the point where you receive an error message, log out of WOK and shut down the browser. Having the error message in the browser's memory blocks your ability to change the settings. Conduct your search in either CCC or one of the WOS indexes, and select items for RefWorks. There are two methods you can use to create a file for import into RefWorks: (Version 1)SAVE your file, choosing the "field tagged" format." Click Continue; OR, (Version 2) Click "Export to Reference Software," saving the file as .txt. You will have to manually change to file format to .txt. Click Done. Either method creates a usable file; there are fewer steps with (Version 1). Go to RefWorks, and choose References/Import. For the import filter choose either "University of Memphis" or "ISI (Institute for Scientific Information)"; Then choose "Web of Science" if you are using any of the citation indexes, "Current Contents Connect," if you are using Current Contents, etc. NOTE: if you sign up for alerts from WOS databases, you should set them up to come in "Field Tagged Format" if you want to be able to import them into RefWorks. Use either import filter ["University of Memphis" or "ISI (Institute for Scientific Information)"], then choose ISI WOS Search Alerts as the database, if you are importing alerts. Back to Top J Journals @ OVID: SEE OvidSP JSTOR JSTOR now has a direct export option. After you have selected the citations you want to work with, click "View Citations." A new page with saving options will appear. Select the option, "Directly export citations into RefWorks." If the direct export should ever fail to work, select "citation-manager" from the View and Save Citations option, and click View. This will generate a page with citations in tagged form. Save this page as .txt for importing into RefWorks. Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "JSTOR;" your database, JSTOR, will be automatically loaded. (You could also choose the generic University of Memphis as import filter, and then choose JSTOR from the list.) Back to Top L Legal Periodicals Full Text, index to: SEE H.W. Wilson LexisNexis Academic LexisNexis Academic works exclusively with RefWorks. To export references, conduct your search in LexisNexis Academic and select the items you want. Click on the icon that looks like an open book; it is the icon at the extreme right at the top of the results list. If you hover the cursor over the icon, a text box will appear reading "Export Bibliographic References." As the only option is to export to RefWorks, select the number of references you want to export--all, tagged, or selected. Click the red export button. You'll be taken to the RefWorks log-in page; log in to complete the export. Newspaper articles, cases, laws, and the other unusual items found in LexisNexis Academic all export in their proper forms. Library Literature and Information Science Full Text: See H.W. Wilson Library of Congress Catalog You can search the Library of Congress from within RefWorks, with results automatically loaded into your RefWorks' database. From the Search drop-down, choose "Online Catalog or Database," then select Library of Congress from the alphabetic list. LISTA-Library Information Science and Technology Abstracts: SEE EBSCOHost LocatorPlus - National Library of Medidine You can search LocatorPlus, the catalog of the National Library of Medicine, from within RefWorks, with results automatically loaded into your RefWorks' database. From the Search drop-down, choose "Online Catalog or Database," then select LocatorPlus - National Library of Medicine from the alphabetic list. LWW Nursing Journals: SEE OvidSP Back to Top M MathSciNet Conduct your search in MathSciNet, and select the items you want to import. Choose the batch download method "Citations (BibTeX) from the drop-down list; then click "Retrieve Marked." MathSciNet generates a BibTeX file. Once it is on-screen, save it with a .txt extension. Go to RefWorks, and from the References drop-down, select "Import." For your import filter choose "BibTeX." For your database, choose MathSciNet. (You could also choose the generic University of Memphis as import filter, and then choose MathSciNet from the list.) Medical and Pharmaceutical Abstracts: SEE CSA-Cambridge Scientific Abstracts MEDLINE: SEE OCLC FirstSearch or OVID, depending on which vendor's MEDLINE you used. Military and Intelligence Database: See Gale InfoTrac Web MLA International Bibliographpy: SEE OCLC FirstSearch Monthly Catalog The Monthly Catalog is not compatible with any bibliographic citation management software. Music Index Music Index is not compatible with any bibliographic citation management software. Back to Top N NCJRS Abstracts Database To retrieve exportable results from NCJRS, you must use the Library Abstracts portion of the site. Click the tab; then select NCJRS Abstracts Database Search. Conduct a search, and check off the references you want to keep. After making your selections, click the "Download" icon. NCJRS creates a page for you. Even though no tags are in evidence, save the page as a text file (.txt). (NCJRS provides browser-specific instuctions at the top of the page.) Go to RefWorks, from the References drop-down, select "Import." For your import filter choose "NCJRS Abstracts database." NCJRS will automatically load as the database. (You could also choose the generic University of Memphis as import filter, and then choose NCJRS Abstracts from the list.) NewsBank Conduct a search and make your selections; then go to "Saved Articles" (in the sidebar on the left). A list of references to the saved articles appears; you will have to select the items again, before you can export them. After selecting the tiems to export, click the export tab under "Bibliography/Export." Save the generated file in .ris format, which is the default; do not try to open the file as it will be unreadable. In RefWorks, go to References/Import. Import the file using RIS format as both the filter and the database. NLM PubMed PubMed does not have a Direct Export feature. However, you can still transfer data into RefWorks. Conduct your search and select items from the results list. You can also export entire lists. Use the drop-down list to change the display from "Summary" to "MEDLINE." This converts the data into a form that RefWorks can interpret. Then change use the "Send-to" drop down to select text." PubMed creates a tagged page for you to save. Use the Windows command, File Save As. Give the file a sensible name (the default is "query_fcgi) and change the save as type to "Text file (*.txt)." Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "NLM PubMed;" your database, PubMed, will be automatically loaded in the database field. In addition, you can search PubMed from within RefWorks and have your results automatically loaded into your RefWorks' database. From the Search drop-down, choose "Online Catalog or Database," then select PubMed, which is at the top of the list. A Quick Search as well as more advanced search options (combinations of author, descriptor, and publication year) are available. Be aware: search results in PubMed can be large. You can set RefWorks to import 50, 100, 500 references and more from PubMed. Searches within RefWorks are limited to subject, author, source, and year, in combination. To use PubMed's full searching capabilities to retrieve more refined results, you must conduct your search in PubMed itself and then import the results to RefWorks. (You could also choose the generic University of Memphis as import filter, and then choose PubMed from the list.) Nucleic Acids Abstracts: SEE CSA-Cambridge Scientific Abstracts Nursing and Allied Health Collection: See EBSCOHost Back to Top O OCLC FirstSearch Databases include: AltPressIndex, ArticleFirst, BasicBIOSIS, BioDigest, BooksInPrint, BusDateline, BusIndustry, ClasePeriodica, ConsumerIndex, CWI: Contemporary Women's Issues, Dissertation Abstracts, EconLit, ERIC, GEOBASE, GeoRefs, MEDLINE, MLA International Bibliography, PapersFirst, ProceedingsFirst, RILM Music Abstracts, Sociological Abstracts, WorldCat. You can select items by checking them off the results list. When you have made all your selections, click the Export icon above the list. The next screen shows radio-button options for items to export ("Records #-#" or "Marked records from this search"). Mark the appropriate one. Choose the Refworks option, and click "Export." Occasionally there have been problems with the OCLC FirstSearch export option. If nothing happens, then choose "Text File" and click "Export." This creates a file called DirectExport.txt. Save this document and import it into RefWorks. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: OCLC FirstSearch. Then choose the appropriate database from the list. (You could also choose the generic University of Memphis as import filter, and then the appropriate database from the list.) OmniFile: SEE H.W.Wilson Oncogenes and Growth Factors Abstracts: SEE CSA-Cambridge Scientific Abstracts OvidSP Databases include: Your Journals @ OVID (LWW Nursing Journals),Journals @ OVID, MEDLINE, Philosopher's Index. The Direct Export option in OvidSP is not compatible with RefWorks, so do not use it. To transfer references from an OvidSP database, conduct your search and make your selections. On the left of the screen is the Results Manager. Select the field you wish to export and the Result Format, "Reprint Medlars." Click Save. From the next page, choose the Windows or MAC option as applicable. Save as a text (.txt) file. Go to RefWorks and choose References/Import. For your Import Filter, use "NLM Gateway" with "Multiple databases" as the database option. Back to Top P PapersFirst: SEE OCLC FirstSearch Philosopher's Index: SEE OvidSP Points of View: SEE EBSCOHost ProceedingsFirst: SEE OCLC FirstSearch PROLA (Physical Review Online Archive)--SEE ALSO: APS (American Physical Society) Journals Be aware: you can only import one reference at a time from APS/PROLA journals. Click on the title of the article from the Table of Contents list to open the abstract record. Then, under "export citation," click on BibTex. Save the generated page as a .txt file. Go to RefWorks. For your import filter, select BibTex; for the database, select ACM. Professional Collection: See Gale InfoTrac Web Project Muse From a Project Muse results list, select records by marking them. Before moving to the next page after making selections, be sure to click "Save Marked Results." You have to save results from each page you make selections from. Once you have made all your selections, click "Email/Export Records." Select "Export Marked Records to RefWorks," and click "Export." Unfortunately, there does not appear to be any sort of work-around, should the direct export from Project Muse fail. The saved files generated by Project Muse are incompatible with the RefWorks' import function. ProQuest Databases include: ABI:Inform Check off your selections. As you select them, items are automatically added to your marked file. When you have made all your selections, click "Export" at the top of the results list. On the ProQuest Export page, choose "Export directly to RefWorks." The items will load directly into RefWorks. If the direct export does not work, choose the option "Download in a format compatible with ProCite, EndNote, Reference Manager and RefWorks." Save that file as a .txt. Change the name if you want, but you will have to change the file format from .txt. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: ProQuest. You do not have to choose a specific database. (You could also choose the generic University of Memphis as import filter, and then choose ABI:Inform from the list.) PSYCArticles: See CSA-Cambridge Scientific Abstracts PSYCInfo: See CSA-Cambridge Scientific Abstracts PubMed: SEE NLM PubMed Back to Top R Readers Guide Full Text: SEE H.W. Wilson Regional Business News: See EBSCOHost Religion and Philosophy Database: See Gale InfoTrac Web RePec: Research Papers in Economics Databases include: IDEAS There are many databases in RePec. IDEAS is the search tool you will use if you want to retrieve references, however. Go into IDEAS, and conduct your search. You must open each abstract one at a time to retrieve formatted references. In the abstract, find the section called "Publisher Information." Under "Download Reference," click RIS. A screen will open with the reference. If you want to import a single reference, save the screen as .txt. If you want to import multiple references, you can copy-and-paste the references into a word processing document. Leave a line between each reference. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: RIS. Then choose RePec for your database. (You could also choose the generic University of Memphis as import filter, and then choose RePec (RIS)from the list.) RILM Music Abstracts: SEE OCLC FirstSearch RIPM: SEE Biblioline RISM: SEE Biblioline Back to Top S Science Citation Index: SEE ISI (Institute for Scientific Information) SCIRUS SCIRUS does not have a Direct Export feature. However, you can still transfer data into RefWorks. Conduct your search and select items from the results list. BE AWARE: You must select and export items from a single page before you move to the next page. Once selected, click the "Export Checked Results" button. A pop-up opens. Determine whether you want to export citations only or you want to include abstracts as well. Select RIS format, directing the system to save the file. Click Export. A Scirus########.ris file will be saved. You will not be able to open this file but you do not need to open it. Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "RIS format," and for your database, choose "RIS format." ScienceDirect NOTE: If you register with ScienceDirect, you can load your RefWorks username/password and the UofM's group code into your profile. Then whenever you are logged into ScienceDirect, you can export to RefWorks with just a click of a button. If you do not want to register with ScienceDirect, use the following steps: Conduct a search in ScienceDirect, and check your selections(up to 1000 items). At the top of the list, click "Export citations." Choose "RefWorks Direct Export" and indicate if you want to include abstracts. Then click "Export." You may have to respond to security alert messages before the file will be sent to RefWorks. If the direct export function fails to work, you can still transfer data into RefWorks. Conduct your search and select your items from the results list. Click the "Export Citations" icon at the top of the list. Select RIS format, click export, and a file for importing will be created. You will probably want to change the default name as ScienceDirect assigns a long string of code as the name. Include .ris as the file extension, and then change the "save as type" to "All Files." Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "ScienceDirect (RIS format)," and for your database, choose "ScienceDirect Navigator." (You could also choose the generic University of Memphis as import filter, and then choose Science Direct Navigator from the list.) SilverPlatter WEBSpirs Databases: Philosopher's Index. Select items by checking them off the results list. When you have made all your selections, click on the save icon (the diskette) on the far right. (Do NOT use the Windows save icon.) On the Save or Export Records screen, select "Export to RefWorks." Click "OK." There have been sporadic problems with direct exports from SilverPlatter. If you have difficulties, choose "Save to Disk" and click "OK." The file is automatically named download.dat. When the Windows save box appears, be sure to change the name to download.txt. Go to RefWorks; from the References drop-down, select "Import." Choose the import filter: SilverPlatter WEBSpirs. Specify the database. NOTE: In the RefWorks database list, Philosopher's Index is listed under The Philosopher's Index. There may also be glitches related to the RefWorks log-in when exporting from SilverPlatter. Normally, if the database perceives that you need to log-in, it will automatically pull up the RefWorks log-in page. Occasionally, SilverPlatter retrieves a blank page. When this happens, simply try again. (You could also choose the generic University of Memphis as import filter, and then choose Philosopher's Index from the list.) SciFinder Scholar SciFinder Scholar does not have a Direct Export feature. However, you can still transfer data into RefWorks. Conduct your search and select items from the results list. Once you have made your selections, click the "Save As" tab. Name the file, choosing the "tagged format .txt" option. Go to RefWorks; from the References drop-down, select "Import." For your import filter choose "CAS SciFinder," and for your database, choose "multiple databases. (You could also choose the generic University of Memphis as import filter, and then choose CAPlus (CAS Scifinder) from the list.)" Social Sciences Full Text: SEE H.W. Wilson Social Sciences Citation Index: SEE ISI (Institute for Scientific Information) Sociological Abstracts: SEE OCLC FirstSearch Back to Top T Tennessee Newspapers: SEE NewsBank TomCat You must use the Web version of TomCat. TomCat only allows you to load records into RefWorks one at a time. Search for a title, open the full record, click "Download Full Citation for Record," then save the file as .txt. Go to RefWorks. From the Reference drop-down, choose "Import." Choose "DRA Web" as your filter, and "Tufts" as your database. Be aware: TomCat also shows an option for downloading entire hitlists. These lists are INCOMPATIBLE with RefWorks. They will import, but the data will not function within the RefWorks program. If you want to import data about lists of books, we recommend that you use WorldCat. Toxicology Abstracts: SEE CSA-Cambridge Scientific Abstracts Toxnet Databases include: Toxline, DART, several others, but only Toxline and DART have bibliographic records. Select records, then click the "Save Checked Items" icon (on the left). Next, click "Display Saved items." Click "Download" and a pop-up appears with a command line for downloading a the selected number of records. Choose the "tagged" format before completing the download. The file should open automatically. Do a file-save as, being sure to save the file as .txt. Go to Refworks and import the file. Choose the TOXNET filter. (You could also choose the generic University of Memphis as import filter, and then choose TOXLINE from the list.) Back to Top U Uncover Plus: SEE Ingenta Back to Top V Virology Abstracts: SEE CSA-Cambridge Scientific Abstracts Web Pages To capture bibliographic data from web pages, download the RefGrab-It plugin. Go to the Tools tab and click on RefGrab-It. A page with browser-specific instructions appears. Essentially, you'll be adding RefGrab-It to your Favorites or Bookmarks and then ensuring that it shows up on your Links or Toolbar. There are instructions for IE and Firefox; the plug-in does not work in NetScape yet. Then, whenever you are searching the web and come across a page you may cite in the future, click RefGrab-It. Citation information will be extracted from the page in a form compatible with RefWorks. You may be prompted to log-in to RefWorks. You'll be given a chance to review the data, and then the option of importing or not. The information will be added to your RefWorks database just like a citation from a database, and you will be able to include it in bibliographies. Back to Top W Web of Science: SEE ISI (Institute for Scientific Information) Web of Knowledge: SEE ISI (Institute for Scientific Information) Wilson OmniFile: SEE H.W.Wilson WorldCat: SEE OCLC FirstSearch. --TIP: Use WorldCat to find bibliographic records for books. WorldCat Dissertaions and Theses: SEE OCLC FirstSearch Your Journals @ OVID: SEE OvidSP For further information or assistance with RefWorks, contact: Kay Cunningham Electronic Resources Librarian McWherter Library Reference Department 901-678-4345 lkcnnngh@memphis.edu Betsy Park Department Head McWherter Library Reference Department 901-678-8214 ehpark@memphis.edu